§ 478.122 Records maintained by importers.

  1. a.(a) EachExcept for adjustment or repair of a firearm that is returned to the person from whom it was received on the same day, each licensed importer shall, withinshall record the name of the importer and manufacturer, type, model, caliber or gauge, country or countries of manufacture (if imported), and serial number (including any associated license number either as a prefix, or if remanufactured or imported, separated by a semicolon) of each firearm imported or otherwise acquired (including a frame or receiver to be disposed of separately), the date of such importation or other acquisition, and if otherwise acquired, the name and address, or the name and license number of the person from whom it was received. Privately made firearms shall be recorded in accordance with § 478.125(i). The information required by this paragraph shall be recorded not later than 15 days of thefollowing the date of importation or other acquisition, record the type, model, caliber or gauge, manufacturer, country of manufacture, and the serial number of each firearm imported or otherwise acquired, and the date such importation or other acquisition was made.in a format containing the applicable columns set forth in paragraph (b) of this section.

  2. b.(b) A record of firearmseach firearm disposed of by an importer and a separate record of armor piercing ammunition dispositions to governmental entities, for exportation, or for testing or experimentation authorized under the provisions of § 478.149 shall be maintained by the licensed importer on the licensed premises. The record shall show the date of such sale or other disposition, and the name and license number of the licensee to anotherwhom the firearm was transferred, or if disposed of to a nonlicensee, the name and address of the person, or the transaction number of the Firearms Transaction Record, Form 4473, if the licensee andtransferring the firearm sequentially numbers the Forms 4473 and files them numerically. In the event the licensee records a separate record ofduplicate entry with the same firearm and acquisition information, whether to close out an old record book or for any other reason, the licensee shall record a reference to the date and location of the subsequent entry ( e.g., date of new entry, book name/number, page number, and line number) as the disposition. The information required by this paragraph (b) shall be entered in the proper record book not later than the seventh day following the date of the transaction. Such information shall be recorded in formats containing the applicable columns below, except that for armor piercing ammunition dispositions to governmental entities, for exportation, or for testing or experimentation authorized under the provisions of § 478.149 shall be maintained by the licensed importer on the licensed premises. For firearms, the record shall show the quantity, type, manufacturer, country of manufacture, caliber or gauge, model, serial number of the firearms so transferred, the name and license number of the licensee to whom the firearms were transferred, and the date of the transaction. For armor piercing ammunition, the record shall show the date of the transaction, manufacturer, caliber or gauge,information and format shall also include the quantity of projectiles, and the name and address of the purchaser. The information required by this paragraph shall be entered in the proper record book not later than the seventh day following the date of the transaction, and such information shall be recorded under the following formats:projectiles:

    1. |Importer's Firearms|Table 1 to Paragraph ( b )—Firearms Importer or Manufacturer Acquisition and Disposition Record|Quantity|Type|Manufacturer|CountryRecord|Description of manufacture|Caliberfirearm|Importer, manufacturer, and/or "privately made firearm" (PMF) (if privately made in the U.S.)|Type|Model|Caliber or gauge|Model|Serial No.|Namegauge|Country or countries of manufacture (if imported)|Serial No.|Import/manufacture/acquisition|Date of import, manufacture, or acquisition|Name and address of nonlicensee; or if licensee, name and license No. (if acquired)|Disposition|Date of licensee to whom transferred|Date disposition|Name|Address of the transaction| |---|---|---|---|---|---|---|---|---|---|nonlicensee; license No. of licensee; or Form 4473 transaction No. if such forms filed numerically| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||

    2. |Importer's Armor|Table 2 to Paragraph ( b )—Armor Piercing Ammunition Importer or Manufacturer Disposition Record|Date|Manufacturer|CaliburRecord|Date of disposition|Manufacturer|Caliber or gauge|Quantity of projectiles|Purchaser—Nameprojectiles|Transferee—name and address| |---|---|---|---|---|---| ||

  3. c.(c) NotwithstandingThe Director may authorize alternate records to be maintained by a licensed importer to record the provisionsacquisition and disposition of paragraph (b) offirearms and armor piercing ammunition when it is shown by the licensed importer that such alternate records will accurately and readily disclose the information required by this section,section. A licensed importer who proposes to use alternate records shall submit a letter application to the Director of Industry Operations may authorizeand shall describe the proposed alternate records toand the need therefor. Such alternate records shall not be maintainedemployed by athe licensed importer to recorduntil approval in such regard is received from the disposal of firearms and armor piercing ammunition when it is shown by the licensed importer that such alternate records will accurately and readily disclose the information required by paragraph (b) of this section. A licensed importer who proposes to use alternate records shall submit a letter application, in duplicate, to the Director of Industry Operations and shall describe the proposed alternate records and the need therefor. Such alternate records shall not be employed by the licensed importer until approval in such regard is received from the Director of Industry Operations.Director.

  4. d.(d) Each licensed importer shall maintain separate records of the sales or other dispositions made of firearms to nonlicensees. Such records shall be maintained in the form and manner as prescribed by §§ 478.124 and 478.125 in regard to firearms transaction records and records of acquisition and disposition of firearms.